Accounts Payable Virtual Assistant Services
Accounts Payable Services | Built for Vendor Control
United Alliances helps manage invoice intake, vendor communication, PO matching, approval tracking, payment coordination, and AP documentation — so your bills stay organized and your team avoids payment delays.
Tasks We Handle
Our VAs are trained on all service workflows. Here's what we can handle for your agency.
Invoice Intake & Digital Indexing
PO, Receipt & Invoice Matching
GL Coding & Data Entry
Approval Workflow Tracking
On-time Payment Execution
Vendor Portal Management
Expense Claim Processing
Statement Reconciliation
Duplicate Payment Review
AP Aging Report Management
Cash Requirement Forecasting
Vendor Communication Support
Form W-9 Collection & Filing
W-9 Collection & Filing
Early Payment Discount Tracking
Spend Analysis & Reporting
Disputed Invoice Resolution
Need a custom workflow? Our VAs adapt to your agency's specific SOPs. +
How It Works
A structured, repeatable workflow your VA follows every time.
AP Workflow Setup
We align invoice intake channels, approval rules, vendor records, payment timelines, and accounting system access.
Invoice Intake & Review
Your AP support team captures invoices, checks details, indexes documents, and prepares them for matching and coding.
Approval & Matching
We support PO matching, receipt verification, GL coding, approval follow-ups, and pending item tracking.
Payment & Reconciliation Support
Approved bills are organized for payment coordination, vendor updates, and accounting reconciliation support.
We Handle It.
You Focus
See exactly what tasks shift off your team — and what stays in their hands.
Productive Hours Logged
Structured work hours delivered and tracked
Clients Supported
Businesses and professional teams served
PLATFORM UPTIME
Reliable systems and workflow continuity
Work Transparency
Clear task tracking, updates, and visibility
Your VA Knows Your Software
Our VAs are trained on the major platforms and management systems you already use.
ADP
Bill.com
CCH Axcess
Drake Tax
Gusto
Intuit ProSeries Tax
Intuit QuickBooks
XeroLower Financial Operations Costs
Save Up to 60% on Accounting Operations
Dedicated accounting support for bookkeeping, reconciliations, reporting, and AP/AR workflows - at a fraction of local hiring costs.
Local In-House Accountant
$65,000+Salary + Taxes + Benefits + Training
UA Accounting Specialist
$22,500Dedicated Accounting Operations Support
Annual Operational Savings
$42,500+What our clients are saying
Discover how United Alliances is helping insurance agencies across the country optimize their operations and scale effectively.
Frequently Asked Questions
common questions about this service — answered.
No direct bank access is required. We help prepare invoices, payment files, approval records, and vendor documentation, while your internal team keeps final payment authorization.
We support invoice checks, PO matching, duplicate payment review, vendor detail verification, approval tracking, and clean documentation before payments are released.
Yes. We can support international vendor documentation, invoice tracking, payment coordination, W-8/W-9 collection support, and communication follow-ups.
We help collect vendor information, organize W-9 forms, maintain payment records, and prepare documentation your CPA or tax professional may need for 1099 reporting.
You can delegate invoice intake, digital indexing, PO matching, GL coding, approval tracking, vendor follow-ups, AP aging reports, and reconciliation support.
Yes. Our AP support team can work inside tools like QuickBooks, Xero, Bill.com, Dext, NetSuite, Zoho Books, Sage, Excel, and shared inboxes.
Your internal team always controls final payment approval. United Alliances helps organize and prepare the AP workflow so approvals are easier and better documented.
Yes. We can help organize unpaid invoices, vendor statements, aging reports, missing documents, duplicate entries, and pending approvals.